CASA DEL SOL
BOARD OF DIRECTORS MEETING MINUTES
March 21, 2005

Frank Dean called the meeting to order at 8:24 p.m. via teleconference.

Attendees:

Frank Dean, Gene Miesse, Anne Giannelli, Louie Napoli, Marci LaRue, Bob Siskind, Margie Rus (Mann Properties) and Buck Mann (Mann Properties).

Board members absent:

George Hanks

Reading and approval of the 2/9/2005 CDS Board meeting minutes:

Motion:
 A motion to waive reading and approve the minutes from the 2/9/2005 board meeting was made by Louie Napoli and seconded.
The motion passed unanimously.

Review of Financial Results:

Frank Dean covered the financials provided by Margie Rus (Mann Properties) which confirmed the Checking, Savings and Accounts Receivable account balances: Checking - $9,090.12, Savings – $147,915.22 & A/R - $6,996.55.

Canal Side Repairs/Maintenance Project:

1. Project Status - Frank Dean
 Frank had spoken with Walt Smelter (C/W Building Services) and Walt advised that work had started today (3/21/05) and that major rot and water damage was visible in all of the units that were started.
2. Reimbursement for Doors & Windows – Margie Rus (Mann Properties)
 Nine unit owners will have checks produced and mailed by Wednesday (3/23/05) per Margie.
George Krugg (Unit #646) has requested payment for his doors. The board agreed that payment could be made within 30 days of installation and inspection.
3. Unit Owner Concerns – Bob Siskind
 Mr. Garry Myers (Unit #650) brought the following issues to Bob’s attention:

Bob went to the Ocean City Inspections & Permits to investigate these claims. His investigation was complicated by the fact that the department is in process of changing computer systems and some older records have not been updated in the new computer system. It was, therefore, necessary to involve clerks and inspectors with his investigation. Building permits are issued either by building or by unit. If the permit is by building, permits do not need to be posted and must be with the contractor. If the permit is by unit, it must be posted in the unit. Bob could not find a permit for a unit because Walt had obtained a permit for the entire 600 building as opposed to a per unit permits which would have cost the association more money. Bob then called Walt and asked for the permit number, which Walt supplied, and was able to locate the permit record. On the issue of "Footing Inspections" the city could confirm that inspections had been made on the 770 & 700 Building. They could not confirm the 600 Building. This could have been due to records transfer but no one knew for sure. Because of Mr. Myers concern that the footers had been installed improperly Bob wanted to make sure that the footers had been inspected and the inspector agreed to inspect them.

Frank Dean reported that he had spoken with Walt and Walt confirmed that the inspector went to the site on 3/17/05. Walt sent his crew to assist the inspector with digging out the fill around the footers so that an inspection could be made. Sample inspections were conducted and the inspector told Walt that everything was okay and according to code.

On the issue of "Toggle Bolts vis-à-vis Lag Bolts" the drawing approved by the engineer was not attached to the building permit but Bob indicated that it was no problem and that he was sure Walt was securing the ledger boards correctly.

Bob advised the board that because of all the attention drawn to the Casa Del Sol building permits, and the work being done, there might be additional building permit costs in the range of $8,000.00 to $10,000.00.

In closing Bob said that he was convinced that Walt Smelter was doing the very best work for the best price and with all of the proper documentation and inspections. He said he was sorry that the association might have to pay additional costs in the range of $8,00.00 to $10,000.00 but that he felt it was necessary to insure proper work was being done.

Roof Report:

1. Status of Flat Roof Bids – Bob Siskind
 Bob presented summaries for the Potteiger-Raintree Inc. & C.C. Oliphant & Son flat roof replacement proposals. The proposal from CRS, Inc. has some problems Bob had to work out before he could provide the summary information. He said he would be in OC, MD next week and would work on it. Frank asked Bob if he would polish up the summaries and add some long term (15-20 years) cost analysis assumptions. Bob said he would give it a try but wasn’t sure exactly what Frank was looking for. Frank asked him to do the best he could and then give the results to him for finalization.
2. Status of 4th Street Design – Frank Dean
Frank reported that the next step was for the Fire Marshall to approve the drawings. Frank contacted Peter Miller (4th Street Designs) and invited him to the annual membership meeting for the purpose of answering questions from the membership. Peter accepted.
3. Recent Roof Repairs – Margie Rus (Mann Properties)
 Margie will pull Unit Number, Date & Amounts for all of the temporary roof repairs completed in the last 24 to 36 months. This information is needed for long term planning estimates.
4. Financial Issues regarding the roof project – Frank Dean
 Frank has spoken with Gail Phillips from Peninsula Bank regarding funding options for the project. Gail has offered several options and will provide brochures describing the various plans for distribution at the annual meeting
5. Status of Real Estate Appraisals
 Max Coschignano has contacted several real-estate agents in an attempt to get an idea as to what a pitched roof design would add to the value of the properties. To-date he has been unsuccessful in getting a response. Frank Dean asked Buck Mann (Mann Properties) if he could assist Max and Buck agreed. Frank will have Max call Buck next week.

Owner Requests – Margie Rus:

1. Unit #624 (Stryjewski) – Requests self replacement of front slider.
Motion:
 A motion to approve the request, pending receipt of the owner’s approval of the Casa Del Sol Condominium Association requirements for change/alteration/improvement was made by Anne Giannelli and seconded.
The motion passed unanimously.
Margie Rus (Mann Properties) will notify the unit owner(s) of the board’s action and send them a copy of the CDS Condominium Association change/alteration/improvement form for their approval and return to Mann Properties.

2. Unit #616 (O’Hara) – Installation of a third floor canal side balcony and Slider.
Motion:
 A motion to approve the request, pending receipt of the owner’s approval of the Casa Del Sol Condominium Association requirements for change/alteration/improvement was made by Louie Napoli and seconded.
The motion passed unanimously.
Margie Rus (Mann Properties) will notify the unit owner(s) of the board’s action and send them a copy of the CDS Condominium Association change/alteration/improvement form for their approval and return to Mann Properties.

Annual Meeting:

1. Meeting Date:
 May 21st, 2005

2. Meeting place:
 Princess Bayside
48th and Coastal Highway

3. Time:
 9:00 AM – New Members
10:00 AM – General Membership

4. Luncheon Social after the General Meeting:
 After the general meeting, return to the 600 Building for some luncheon snacks. Members that are so inclined are invited to bring a dessert to the event.

Telephone Contact List for Board Members:

Frank Dean had prepared a call script for use by board members in contacting owners. Unfortunately the distribution didn’t reach all members so Frank will distribute again. The board agreed that calling the membership, advising them of the up and coming annual meeting, giving them a brief update on the canal side renovation project, informing them of the roof issues that will be addressed at the annual meeting, verifying phone numbers and e-mail addresses and soliciting suggestions from them for the Board of Directors was a necessary communication activity. All board members agreed to call approximately 7 owners to provide information and to solicit input for the board.

Old Business:

1. Animal proofing and Chase Repair – Margie Rus (Mann Properties)
 Not completed. Frank Dean requested that Margie provide the board with a current status including units completed and cost-to-date.
2. Casa Del Sol Website – Frank Dean
 Tom Chimola advised Frank that he is no longer interested in maintaining the website. Frank has found a willing member, Robin Sheare, to pick up the website maintenance. THANK YOU Robin!!
3. 600 Building Deck Light replacement – Margie Rus (Mann Properties)
 Margie reported that Patchet Electric had completed the replacement of the deck lights in the 600 building even though they were not supposed to be replaced until after the Canal Side Renovation had been completed. (See e-mail from Margie Rus (Mann Properties) dated July 28th, 2004).
4. Dumpster Signs – Margie Rus (Mann Properties)
 Dumpster signs requested by the board at the January 15th, 2005 board meeting have not been posted. Margie said she would see to it.
5. Winterization Procedures – Louie Napoli & Bob Siskind
 Louie and Bob have, separately, produced procedures and distributed them to the board members. Frank Dean requested that the separate procedures be combined into one for distribution to the membership.

New Business:

1. Pilings lifted due to winter ice – Margie Rus (Mann Properties)
 Margie reported that approximately 6 pilings had lifted in the 600 Building and 2 in the 700 Building. All lifted pilings will be reset by 3/26/05 per Margie.
2. Insurance Issues – Frank Dean
 Several pipe breaks due to freezing led to lengthy discussions regarding insurance claims and coverage relative to internal unit damage caused by owner negligence or improper maintenance. It became increasingly apparent that the board didn’t have enough information to intelligently resolve this issue.
Motion:
 A motion to table this item until more information can be gathered was made by Bob Siskind and seconded.
The motion passed unanimously. Buck Mann (Mann Properties) agreed to work this issue and bring the board more information.

Committee Reports:

1. Lien Process – Gene Miesse
 Unit #704 (Antonini) – An ad announcing the trustee’s sale is scheduled for publication in the OC Digest on Thursday March 24. The sale will be held on Friday April 15th, 2005 at 4:00 PM at the unit premises.

Next Board Meeting:

The next board meeting is scheduled for Monday April 18th, 2005 at 8:00 pm via teleconference.

Adjournment:

Frank Dean adjourned the meeting at 9:39 pm.

Prepared by:
 C. E. "Gene" Miesse
Casa Del Sol Board of Directors Secretary