CASA DEL SOL
BOARD OF DIRECTORS MEETING MINUTES
January 15, 2005

Frank Dean called the meeting to order at 12:22 pm in the Mann Properties conference room.

Attendees:
Margie Rus (Mann Properties), Frank Dean, Gene Miesse, Anne Giannelli, Marci LaRue & Bob Siskind. Walt Smelter (C/W Building Services) & Dick Rohm (GBM engineering firm) arrived at 1:00 pm for 600 Building discussions. Pete Miller (4th Street Design) participated via telephone for the pitched roof discussion.

Board members absent:
George Hanks & Louie Napoli

Reading and approval of the 12/8/2004 CDS Board meeting minutes:
Motion:
A motion to waive reading and approve the minutes from the 12/8/2004 board meeting was made by Anne Giannelli and seconded.
The motion passed unanimously.

Review of Financial Results:
Margie Rus (Mann Properties) confirmed the Checking, Savings and Accounts Receivable account balances: Checking - $30,290, Savings – $98,784 & A/R - $52,038.
Motion:
A motion to approve the financial results was made by Marci LaRue and seconded.
The motion passed unanimously.

Canal Side Repairs/Maintenance Project:
Frank Dean asked Walt Smelter (C/W Building Services) to review the progress to date on the 600 Building.

Walt gave the board members pictures of several units where water infiltration damage was evident. He explained that rot was prevalent to some degree in all units and as the pictures revealed there is damage to 2nd floor deck supports that is a serious safety hazard. The completion status for the 600 Building is as follows:

1. Units 680 through 654 are completed with the exception of the unit dividers on the second floor decks. Walt indicated that he would work on the dividers whenever there were a couple of warmer days in January and February. Work on the dividers can stop quickly without any impact to the building if there is a change in the weather.

2. New 3rd floor balconies were completed for Units #672, 670, 668, 664, 658, 656 & 654.

3. Units that did not require replacement of sliding doors are; Unit #658 1st floor only and Unit # 662 1st & 2nd floors.

Walt said it is his intent to return to work on the 600 Building in mid February or early March, weather permitting. He also advised that he would have sufficient labor this year unlike last year.

Next the issue of the cantilevered decks on units # 650 & 646 was discussed in great detail. Dick Rohm (GBM engineering firm) & Walt Smelter (C/W Building Services) both assured the board that leaving the cantilevered decks in place will disrupt the visual esthetics of the units (i.e., stick out like a sore thumb) and, if they haven’t already, will potentially lead to water infiltration to the common construction elements. The board feels this is a no win situation and in order to maintain a consistent look across all units and to insure that the common structure is protected from water infiltration that the decks must be removed and rebuilt using the current design. The board recognizes that a previous board approved the cantilevered design. Three 3rd floor balconies in the 600 Building also required removal and reconstruction to meet the current design requirement. Since they were not of a cantilevered construction the cost to fix was considerably less. A previous board also approved these decks.

Motion:
A motion to have the additional costs, associated with all 3rd floor balcony rework to meet the current design absorbed by the Canal Side Repairs/Maintenance Project was made by Gene Miesse and seconded.
The motion passed unanimously.

Roof Assessment:

1. Bids received for flat roof repairs and correction of design deficiencies in existing installations:

a) CRS Roofing – Bid received and reviewed,
b) CC Oliphant & Sons – Bid received and reviewed
c) Potteiger – Raintree, Inc. Bid received and reviewed.

2. Pitched roof proposal:
Pete Miller (4th Street Design) covered the conceptual design drawings for construction of pitched roofs on all three Buildings, 600, 700 & 770. The board members present were very impressed with the look of the design and believe that a pitched roof design will resolve the constant problems we currently face with a flat roof design. Action items to move forward:

a) Determination as to exactly how firewalls between units are to be constructed. Pete Miller to work with Walt Smelter and OC Fire Marshal.
b) Three preliminary bids based upon the conceptual design drawings to determine a budget for the project. Margie Rus (Mann Properties) will provide contact information for the three contractors that have expressed interest in the project to Pete Miller. Pete will coordinate getting the three bids.
c) The conceptual design and bids will be presented to the Casa Del Sol membership at the annual meeting for review and approval.
d) If the Pitched Roof Proposal is approved, Pete Miller will prepare construction plans and then final bids will be solicited from the contractors.
e) Final approval of the project would be presented at the Casa Del Sol annual meeting in May of 2006.
f) If approved construction would not commence until the fall of 2006.
In order to get some perspective on what affect the pitched roof design will have on property values, Margie Rus (Mann Properties) will contract for two real estate appraisals based on the pitched roof design. The appraisals are to be completed in time for the annual meeting in May 2005.

Owner Requests:
No owner requests were received during the period.

Old Business:

1. Animal proofing and insulation of the plumbing chase:
Work is underway.
2. Heat Tape & Pipe Insulation for the main water line in the 770 Building is completed.

New Business:

1. Frank Dean presented a draft of an update letter for the membership to the board. The board reviewed the draft, suggested a couple of minor changes and agreed that the membership needs to be better informed about board activities and project statuses. Margie Rus will prepare the final document and distribute to the membership.
2. The Annual Membership Meeting will be held May 21st, 2005 at the Carousel hotel. A meeting with new owners will be held at 9:00 am prior to the general meeting to allow them the opportunity to acquaint themselves with board members and representatives from Mann Properties. The general meeting will begin at 10:00 am and will be followed by a luncheon. Members should mark their calendars and plan to attend, as important decisions regarding the resolution of the continuing roof problems will be addressed.
3. Bulk Pickup has become a problem. Debris from unit renovations is being placed in or by the dumpsters instead of calling for bulk pickup. Contractors are not to use the association’s dumpsters but are to remove their debris including any replaced appliances.
Motion:
A motion to have additional signs made and posted by the association dumpsters stating that construction/renovation waste was not to be placed in there was made by Anne Giannelli and seconded.
The motion passed unanimously.
Margie Rus (Mann Properties) will have the signs made and posted.

Next Board Meeting:
The next board meeting is scheduled for Wednesday February 9th, 2005 at 7:00 pm via teleconference.

Adjournment:
On a motion to adjourn by Gene Miesse, Frank Dean adjourned the meeting at 2:44 pm.

Prepared by:
C. E. "Gene" Miesse
Casa Del Sol Board of Directors Secretary